This guide provides a comprehensive English translation template for creating a delegation letter, ensuring clarity and legal accuracy in assigning authority to another party.

In various professional and personal situations, the need to delegate tasks or responsibilities arises. A delegation letter is a formal document that outlines the authority granted to another person to act on behalf of the delegator. To ensure clarity and legal validity, it is important to draft a well-structured delegation letter. Below, we provide an English translation template for a delegation letter, which can be customized according to specific requirements.

Delegation Letter Template

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Title]

[Recipient's Company/Organization]

[Recipient's Address]

[City, State, Zip Code]

Dear [Recipient's Name],

Subject: Delegation of Authority

I, [Your Name], hereby delegate the following authority to [Recipient's Name] to act on my behalf in all matters related to [specific task or responsibility].

Scope of Delegation:

1、Authority to Make Decisions:

[Recipient's Name] is authorized to make decisions regarding [specific decisions or actions to be taken].

2、Authority to Sign Documents:

[Recipient's Name] is authorized to sign the following documents on my behalf:

- [List of documents or types of documents].

3、Authority to Communicate with Third Parties:

[Recipient's Name] is authorized to communicate with third parties, including [list of third parties or types of third parties], on my behalf regarding [specific matters or issues].

Limitations of Delegation:

It is understood that [Recipient's Name] shall act within the scope of this delegation and shall not exceed the authority granted. Any decisions made or actions taken by [Recipient's Name] shall be deemed to be within the scope of my authority unless otherwise specified.

Duration of Delegation:

This delegation is effective from [start date] and shall remain in effect until [end date] or until such time as this letter is revoked or modified in writing.

Revocation and Modification:

I reserve the right to revoke or modify this delegation at any time by providing [Recipient's Name] with written notice. Any such revocation or modification shall take effect immediately upon receipt by [Recipient's Name].

Acknowledgment of Receipt:

Please acknowledge receipt of this delegation letter by signing below and returning it to me at the address above.

[Recipient's Signature]

[Date]

Enclosures:

- [List of any enclosed documents or information].

How to Use the Template:

1、Personalize the Letter: Replace the placeholders with your own information, including your name, address, email, phone number, and the recipient's details.

2、Specify the Scope: Clearly define the scope of the delegation, including the decisions, documents, or communications that the recipient is authorized to handle.

3、Set the Duration: Decide on the duration of the delegation and specify the start and end dates.

4、Include Limitations: State any limitations or conditions under which the delegation is effective.

5、Add a Revocation Clause: Include a clause that allows you to revoke or modify the delegation at any time.

6、Enclosures: Attach any necessary documents or information that supports the delegation.

7、Acknowledgment: Request the recipient to acknowledge receipt of the letter and return it to you.

Using this template as a guide, you can create a clear and legally binding delegation letter that ensures the proper authority is granted to the designated person. Always consult with a legal professional if you have any doubts about the validity or content of the delegation letter.