The "Export Booking Authorization Letter" is a comprehensive English template designed for businesses to grant permission to a freight forwarder or agent to book shipping space on their behalf. This letter outlines the terms and conditions, ensuring proper handling of export shipments, and serves as a legal document for the transaction.

Introduction:

In the global trade landscape, the export booking authorization letter plays a crucial role in the shipping process. It serves as a formal document that authorizes a shipping agent or freight forwarder to book cargo space on behalf of the exporter. This article provides a comprehensive English template for an export booking authorization letter, ensuring clarity and professionalism in the communication process.

Section 1: Header Information

[Your Company Name]

[Your Company Address]

[City, State, Zip Code]

[Contact Information: Phone, Email, Fax]

[Date]

[Recipient's Company Name]

[Recipient's Company Address]

[City, State, Zip Code]

Section 2: Introduction

Dear [Recipient's Name],

We are writing to formally authorize [Recipient's Company Name] to act as our shipping agent for the export of [describe the goods or cargo]. As per our agreement, we kindly request that you proceed with the booking of cargo space on our behalf for the shipment.

Section 3: Description of Goods

Please find below the detailed description of the goods to be exported:

1、Product Name: [Product Name]

2、Quantity: [Quantity]

3、Unit of Measurement: [Unit of Measurement]

4、Gross Weight: [Gross Weight]

5、Net Weight: [Net Weight]

6、Volume: [Volume]

7、Commodity Code: [Commodity Code]

8、HS Code: [HS Code]

Section 4: Shipment Details

The shipment is scheduled to be exported from [Port of Origin] to [Port of Destination]. The estimated date of shipment is [Date]. Please ensure that the booking is made accordingly.

Section 5: Payment Terms

We confirm that payment for the shipping services will be made through [Payment Method: e.g., bank transfer, credit card, etc.] on [Payment Date]. Please provide us with the necessary invoice details to facilitate the payment process.

Section 6: Insurance

We understand that insurance coverage is essential for the safe transportation of our goods. Please ensure that the cargo is adequately insured and provide us with the insurance policy details upon completion of the booking.

Section 7: Special Instructions

In addition to the above details, we would like to request the following special instructions:

1、[Special Instruction 1]

2、[Special Instruction 2]

3、[Special Instruction 3]

Section 8: Authorization

We hereby authorize [Recipient's Company Name] to act on our behalf and make the necessary arrangements for the export booking. Please ensure that all the information provided is accurate and up-to-date.

Section 9: Acknowledgment

Upon receipt of this authorization letter, kindly acknowledge the acceptance of the booking by signing below and returning the signed copy to us via [Acknowledgment Method: e.g., email, fax, etc.].

[Recipient's Name]

[Recipient's Signature]

[Date]

Section 10: Contact Information

Should you require any further information or assistance, please do not hesitate to contact us at [Your Contact Information: Phone, Email, Fax].

Conclusion:

This export booking authorization letter template serves as a comprehensive guide for exporters to communicate their shipping requirements effectively. By following this template, exporters can ensure that their shipping agents or freight forwarders have all the necessary information to facilitate a smooth and successful export process.

Remember to customize the template with your specific details and requirements. Additionally, it is advisable to consult with legal professionals to ensure compliance with applicable laws and regulations.

Note: This template is for informational purposes only and should not be considered a legal document.