Ultimate English Template for Company Proxy Letter Format_委托书格式

This document offers a comprehensive English template for a Company Proxy Letter, outlining key elements such as letterhead, recipient details, salutation, proxy holder's information, specific authority granted, instructions, and closing remarks. It serves as a guide for drafting formal proxy letters in business communications.

Introduction:

Company Proxy Letter Format: A Comprehensive English Template

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A company proxy letter is a formal document used to authorize an individual to act on behalf of the company in legal, financial, or administrative matters. This letter is essential when a company's representative cannot be physically present at a meeting or transaction. The following is a comprehensive English template for a company proxy letter, which can be customized according to specific requirements.

[Company Letterhead]

[Company Name]

[Company Address]

[City, State, ZIP Code]

[Email Address]

[Phone Number]

[Date]

To Whom It May Concern:

Subject: Authorization of [Name of Proxy] to Act on Behalf of [Company Name]

Dear [Recipient's Name],

I, [Full Name], the [Title] of [Company Name], hereby authorize [Full Name of Proxy] to act as my proxy on my behalf in all matters related to the following:

1、Attendance at [Name of Meeting/Event]

2、Execution of [Specific Documents/Contracts]

3、Decision-making in [Specific Matters]

The proxy is granted the full authority to perform all acts and duties that I would be entitled to perform in person, including, but not limited to, the following:

- Voting on resolutions and proposals presented at the meeting.

- Making recommendations or decisions on behalf of the company.

- Signing any documents or agreements that are required to be executed in my name.

- Participating in discussions and debates during the meeting.

- Representing the company in any legal proceedings or negotiations.

The authority granted to [Name of Proxy] is effective from [Start Date] and will remain in effect until [End Date], unless revoked earlier by me in writing. This proxy letter is subject to the following conditions:

1、[Name of Proxy] must present this proxy letter and valid identification at the meeting or event.

2、[Name of Proxy] must act in good faith and in the best interests of [Company Name].

3、[Name of Proxy] must not disclose any confidential information of [Company Name] to any third party without my prior written consent.

I hereby confirm that I am fully aware of the responsibilities and obligations associated with this proxy and that I am granting this authority voluntarily. I understand that if [Name of Proxy] fails to comply with the terms and conditions of this proxy letter, I may be held liable for any losses or damages incurred by [Company Name].

I authorize [Name of Proxy] to act as my proxy in my absence and to use their best judgment in making decisions on my behalf. I further acknowledge that this proxy letter does not relieve [Name of Proxy] of any personal liability that may arise from their actions.

If you have any questions or require further clarification regarding this proxy letter, please do not hesitate to contact me at [Email Address] or [Phone Number].

Sincerely,

[Your Signature]

[Printed Name]

[Title]

[Company Name]

Enclosures:

- Copy of this proxy letter

- Identification of the proxy

Note: This template is a general guide and should be customized to fit the specific needs and legal requirements of the company. It is always recommended to consult with a legal professional before finalizing any proxy letter.