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Introduction:

Finding a suitable host family for international students is a crucial step in ensuring a smooth transition to a new country and culture. A well-written host family delegation letter can help facilitate this process by outlining the expectations and responsibilities of both the student and the host family. Below is a comprehensive English delegation letter template that can serve as a guide for creating a professional and effective document.
Host Family Delegation Letter Template
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Host Family Name]
[Host Family Address]
[City, State, Zip Code]
Dear [Host Family Name],
Subject: Delegation of Responsibilities for [Student's Name]
I am writing to formally delegate the care and supervision of [Student's Name], a [Student's Age] year-old student from [Student's Country], to your esteemed family as their host family during their stay in [Country/City].
Introduction to the Student:
[Student's Name] is a highly motivated and respectful individual who has been accepted into [University/College Name] to pursue a degree in [Major]. [Student's Name] is scheduled to arrive in [Country/City] on [Arrival Date] and will be staying with your family until [Departure Date].
Responsibilities of the Host Family:
1、Accommodation:
- Provide a comfortable and safe living environment for [Student's Name].
- Ensure that [Student's Name] has access to a private or shared bedroom with adequate storage space.
- Provide necessary household amenities such as bedding, towels, and kitchen utensils.
2、Meals:
- Prepare and provide three nutritious meals per day, including breakfast, lunch, and dinner.
- Accommodate any dietary restrictions or preferences [Student's Name] may have, such as vegetarianism or allergies.
3、Transportation:
- Assist [Student's Name] in understanding and navigating public transportation in [City/Country].
- Offer transportation to and from school, as well as any scheduled activities or appointments.
4、Social Integration:
- Encourage [Student's Name] to participate in family activities and help them integrate into the local community.
- Introduce [Student's Name] to local cultural events, landmarks, and social customs.
5、Education and Support:
- Provide guidance and support to [Student's Name] in adjusting to their new academic environment.
- Assist [Student's Name] in understanding and abiding by the rules and regulations of [University/College Name].
6、Communication:
- Maintain open and regular communication with [Student's Name] and their parents/guardians.
- Report any concerns or issues to [Student's Name] and their parents/guardians promptly.
Responsibilities of [Student's Name]:
1、Respect and Consideration:
- Treat the host family with respect and consideration at all times.
- Follow the rules and guidelines set by the host family and the university.
2、Academic Commitment:
- Attend all classes and study diligently to maintain good academic standing.
- Seek help from professors and academic advisors as needed.
3、Financial Obligations:
- Pay for any additional expenses incurred during their stay, such as personal items or entertainment.
4、Health and Safety:
- Inform the host family and their parents/guardians of any pre-existing medical conditions.
- Seek medical attention promptly if needed and inform the host family and parents/guardians of the situation.
5、Departure:
- Ensure that all personal belongings are packed and ready for departure on [Departure Date].
Emergency Contact Information:
In case of an emergency, please contact:
[Your Name]
[Your Phone Number]
[Your Email Address]
[Host Family Name]
[Host Family Phone Number]
[Host Family Email Address]
Conclusion:
We trust that the [Host Family Name] will provide a warm and welcoming environment for [Student's Name], and we are confident that this delegation of responsibilities will contribute to a successful and enjoyable stay. We appreciate your commitment to supporting [Student's Name] during their time in [Country/City].
Thank you for your understanding and cooperation.
Sincerely,
[Your Name]
[Your Title/Position]
[Your Organization, if applicable]
This template is designed to be a starting point for creating a personalized delegation letter. It is important to tailor the content to the specific needs and expectations of both the student and the host family. Additionally, it is advisable to have the letter reviewed by a legal professional to ensure that all necessary legal aspects are addressed.
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