This guide provides a comprehensive English template for writing an authorization letter, ensuring clarity and correctness in granting someone permission to act on your behalf.

Writing an authorization letter is a common practice in various legal and business transactions. An authorization letter grants someone the power to act on your behalf in specific matters. Whether you need to grant someone permission to sign documents, handle financial transactions, or make decisions on your behalf, a well-drafted authorization letter is essential. In this article, we will provide you with a comprehensive English template for an authorization letter, along with some tips on how to write it effectively.

Authorization Letter Format

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Title]

[Company/Organization Name]

[Company/Organization Address]

[City, State, Zip Code]

Subject: Authorization to [Specify the Purpose]

Dear [Recipient's Name],

I, [Your Full Name], hereby authorize [Authorized Person's Full Name] to act on my behalf in the following matters:

1、[Specify the Purpose of the Authorization]

- To sign documents related to [specific matter or transaction]

- To make financial transactions on my behalf, including but not limited to [list transactions]

- To make decisions regarding [specific issue or project]

2、Scope of Authority

- [Authorized Person's Full Name] is authorized to [list specific actions or decisions they can make]

- This authorization is limited to [specific time frame or conditions]

3、Duration of Authorization

- This authorization is effective from [start date] to [end date] or until revoked in writing.

4、Conditions and Limitations

- [Authorized Person's Full Name] is required to comply with all applicable laws, regulations, and company policies.

- [Authorized Person's Full Name] must provide a copy of this authorization letter to any third party upon request.

I understand that this authorization may be revoked at any time by providing written notice to [Authorized Person's Full Name] and to the relevant parties involved. Any such revocation will be effective upon receipt of written notice.

I hereby confirm that I have given this authorization freely and without any coercion or undue influence.

Please accept this letter as official notice of my authorization. Should you have any questions or require further information, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Sincerely,

[Your Signature (if sending a hard copy)]

[Your Printed Name]

Tips for Writing an Authorization Letter

1、Be Clear and Specific: Clearly state the purpose of the authorization and the scope of the authority granted. Avoid ambiguity to prevent misunderstandings.

2、Use Formal Language: Since an authorization letter is a legal document, use formal and professional language throughout the letter.

3、Include All Necessary Information: Provide all the relevant details, such as the names of the parties involved, the specific actions to be authorized, and the duration of the authorization.

4、Sign and Date the Letter: As with any legal document, your signature and the date of the letter are crucial. If sending a hard copy, sign the letter; if sending an electronic copy, ensure your signature is legally binding.

5、Keep a Copy: Make sure to keep a copy of the authorization letter for your records. This will be useful for reference and verification purposes.

6、Consult a Professional: If the authorization letter is for a complex or sensitive matter, consider consulting with a legal professional to ensure that your document is comprehensive and legally sound.

By following this template and the tips provided, you can create a clear and effective authorization letter that will serve your needs in various legal and business transactions.