This English sample of a company proxy letter is a formal document granting someone the authority to act on behalf of the company at a meeting or transaction. It includes the name of the company, the names of the grantor and the proxy, the purpose of the authorization, the duration of the proxy, and any specific instructions or limitations. The letter is signed by the authorized representative of the company and often requires a witness for legal validity.

A Comprehensive Template for a Company's Authorization Letter in English

Introduction:

In the corporate world, delegation of authority is a common practice to ensure that tasks are efficiently managed and executed. An authorization letter, also known as a company delegation letter, is a formal document that empowers an individual or entity to act on behalf of the company within specified boundaries. This article provides a comprehensive template for a company's authorization letter in English, along with a detailed explanation of its components.

Template:

[Company Letterhead]

[Company Name]

[Company Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

To Whom It May Concern:

Subject: Authorization of [Name of Authorized Person/Entity] to Act on Behalf of [Company Name]

Dear [Recipient's Name],

I, [Name of Authorizing Officer], hereby authorize [Name of Authorized Person/Entity] to act on behalf of [Company Name] in the following capacities and to the extent described below:

1、Authority to Represent:

[Name of Authorized Person/Entity] is authorized to represent [Company Name] in all business matters, including but not limited to:

- Negotiating and entering into contracts

- Receiving payments on behalf of [Company Name]

- Making decisions related to [specific business areas, if applicable]

- Representing [Company Name] at meetings and conferences

2、Scope of Authority:

The authority granted to [Name of Authorized Person/Entity] is limited to the following scope:

- To execute contracts and agreements within the normal course of business

- To make decisions regarding [specific business areas, if applicable]

- To sign documents on behalf of [Company Name]

3、Duration of Authority:

This authorization is effective from [start date] and shall remain in effect until [end date] or until revoked in writing by [Company Name].

4、Limitations:

[Name of Authorized Person/Entity] is not authorized to:

- Bind [Company Name] to any obligations that exceed the scope of this authorization

- Make any decisions that require approval from the board of directors or executive management

- Enter into any agreements that may result in financial liability for [Company Name]

5、Responsibilities:

[Name of Authorized Person/Entity] agrees to:

- Conduct all business activities with the highest level of integrity and in compliance with applicable laws and regulations

- Keep [Company Name] informed of all important developments and decisions made on its behalf

- Provide [Company Name] with all necessary documentation and reports related to the business activities conducted under this authorization

6、Revocation:

This authorization may be revoked at any time by [Company Name] upon written notice to [Name of Authorized Person/Entity].

In Witness Whereof, I have executed this authorization letter as an officer of [Company Name].

[Signature of Authorizing Officer]

[Printed Name of Authorizing Officer]

[Title of Authorizing Officer]

[Company Name]

[Company Address]

[City, State, Zip Code]

Note: This template is for general guidance purposes only. It is essential to consult with a legal professional to ensure that the authorization letter meets the specific requirements and regulations of your jurisdiction.

Explanation of Components:

1、Letterhead: The letterhead should contain the company's logo, name, address, contact information, and the date of the letter.

2、Recipient Information: Include the name and title of the person or entity to whom the letter is addressed.

3、Subject Line: Clearly state the purpose of the letter, which is to authorize a specific individual or entity to act on behalf of the company.

4、Introduction: Begin the letter by stating the name of the authorizing officer and the authority being granted.

5、Authority to Represent: Specify the capacities in which the authorized person or entity is empowered to act on behalf of the company.

6、Scope of Authority: Define the boundaries within which the authorized person or entity can operate, including specific areas of business and decision-making.

7、Duration of Authority: Indicate the start and end dates of the authorization or the conditions under which it may be revoked.

8、Limitations: Outline any restrictions on the authority granted to prevent unauthorized actions.

9、Responsibilities: Detail the obligations of the authorized person or entity to ensure proper conduct and reporting.

10、Revocation: State the process for revoking the authorization, including the method of notification.

11、Signature: The authorizing officer must sign the letter to authenticate the authorization.

12、Company Information: Include the company's name, address, and contact information at the end of the letter.

Remember, it is crucial to tailor the authorization letter to the specific needs and circumstances of the company and the authorized person or entity. Consulting with a legal professional can help ensure the letter is comprehensive and legally binding.