This document provides a template and guidelines for drafting a company proxy letter in English. It includes essential sections like the letterhead, introduction, details of the proxy, purpose of the proxy, authorization, and closing. The guide ensures proper formatting and clarity for legal and official use.

In the business world, delegation is a common practice that allows companies to streamline operations and ensure that tasks are handled efficiently. A company delegation letter, also known as a power of attorney, is a formal document that grants an individual or entity the authority to act on behalf of the company. This article provides a detailed English format of a company delegation letter along with a step-by-step guide on how to draft one.

Company Delegation Letter Format

[Your Company Letterhead]

[Date]

[Recipient's Name]

[Recipient's Title]

[Recipient's Company Name]

[Recipient's Address]

Subject: Delegation of Authority to [Delegate's Name]

Dear [Recipient's Name],

I am writing to officially delegate certain authority to [Delegate's Name], who is hereby appointed as our authorized representative to act on behalf of [Your Company Name] in the matters outlined below.

Delegation Details:

1、Scope of Authority:

- [Delegate's Name] is authorized to make decisions and enter into agreements on behalf of [Your Company Name] within the following scope:

- [List the specific areas of authority, e.g., financial transactions, contracts, legal matters, etc.]

2、Duration of Authority:

- The authority granted to [Delegate's Name] is effective from [Start Date] and will remain in effect until [End Date] or until such time as it is revoked by [Your Company Name].

3、Revocation of Authority:

- [Delegate's Name] may resign or have their authority revoked at any time by providing [Your Company Name] with written notice.

4、Confidentiality:

- [Delegate's Name] agrees to maintain the confidentiality of all sensitive information acquired during the course of their duties.

5、Reporting Requirements:

- [Delegate's Name] is required to report to [Your Company Name] on a monthly basis regarding the activities conducted on our behalf.

Delegate's Information:

Name: [Delegate's Name]

Title: [Delegate's Title]

Company: [Delegate's Company Name]

Address: [Delegate's Address]

Contact Information: [Delegate's Phone Number, Email]

Your Company Information:

Name: [Your Name]

Title: [Your Title]

Company: [Your Company Name]

Address: [Your Company Address]

Contact Information: [Your Phone Number, Email]

Acknowledgment:

I hereby acknowledge receipt of this delegation letter and agree to act within the scope of authority granted.

Sincerely,

[Your Name]

[Your Title]

[Your Company Name]

How to Draft a Company Delegation Letter

1、Company Letterhead:

- Start with your company's official letterhead, which includes the company name, logo, and contact information.

2、Date:

- Include the date when the letter is written.

3、Recipient Information:

- Clearly state the recipient's name, title, company name, and address.

4、Subject Line:

- Use a clear and concise subject line that indicates the purpose of the letter.

5、Opening Salutation:

- Address the recipient with a formal salutation, such as "Dear [Recipient's Name]."

6、Body of the Letter:

- Clearly outline the scope of authority being delegated, the duration of the authority, and any conditions or requirements associated with the delegation.

- Mention the specific areas where the delegate will have decision-making power or the ability to enter into agreements.

7、Delegate's Information:

- Provide the necessary details about the delegate, including their name, title, company (if applicable), address, and contact information.

8、Your Company Information:

- Include your own contact details at the end of the letter.

9、Acknowledgment:

- Ensure that the delegate acknowledges the receipt of the delegation letter and agrees to comply with its terms.

10、Closing Salutation:

- Use a formal closing salutation, such as "Sincerely," followed by your name and title.

11、Signature:

- Sign the letter and provide the date as proof of authorization.

By following this format and guide, you can draft a clear and comprehensive company delegation letter that effectively communicates the scope and terms of the delegation of authority.