This article provides a comprehensive English template for creating an authorization letter. It outlines the essential elements to include, such as the letterhead, recipient's information, and a clear statement of authorization, ensuring a legally sound document.

Creating an authorization letter is a common administrative task that involves granting someone the authority to act on your behalf. Whether you need to delegate tasks, sign documents, or make decisions in your absence, an authorization letter is a legally binding document that outlines the extent of the authority granted. Below, we provide a comprehensive English template for an authorization letter, along with explanations and guidelines to help you draft a clear and effective document.

Authorization Letter Template

[Your Name]

[Your Address]

[City, State, Zip Code]

[Email Address]

[Phone Number]

[Date]

[Recipient's Name]

[Recipient's Title]

[Recipient's Company/Organization]

[Company/Organization Address]

[City, State, Zip Code]

Subject: Authorization to [Specific Action]

Dear [Recipient's Name],

I, [Your Full Name], hereby authorize [Authorized Person's Full Name] to act on my behalf regarding the following matters:

1、[Description of the matter, e.g., signing documents, handling financial transactions, attending meetings, etc.]

2、[Further details, if necessary, such as specifying the scope of authority or the duration of the authorization.]

This authorization is effective from [Start Date] and will remain in effect until [End Date], unless otherwise terminated or revoked by me in writing.

I confirm that [Authorized Person's Full Name] is fully authorized to perform the following actions on my behalf:

- [List of specific actions, e.g., sign contracts, make payments, communicate with third parties, etc.]

- [Any limitations or conditions, if applicable.]

I understand that [Authorized Person's Full Name] is acting as my agent and is bound by the same obligations and duties as I would be in the same circumstances.

I hereby release [Authorized Person's Full Name] from any liability arising from any action taken by [Authorized Person's Full Name] in the course of this authorization, except in cases of gross negligence or willful misconduct.

If you have any questions regarding this authorization, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].

Please retain a copy of this letter for your records. I am providing this letter to you as evidence of my authorization to [Authorized Person's Full Name].

Sincerely,

[Your Signature (if sending a hard copy)]

[Your Printed Name]

How to Use the Template

1、Personalize the Letter: Replace the placeholders with your own information, including your name, address, contact details, and the recipient's details.

2、Specify the Purpose: Clearly state the purpose of the authorization. Be as specific as possible about the actions you are granting permission for.

3、Define the Scope: Outline the extent of the authority you are granting. This could include the types of documents to be signed, the financial limits, or the duration of the authorization.

4、Include a Start and End Date: Clearly define when the authorization begins and ends. This helps to ensure that the authority is only in effect for the intended period.

5、List Specific Actions: Be explicit about the specific actions the authorized person is allowed to take. This helps to avoid any misunderstandings or disputes.

6、Add Conditions: If there are any conditions or limitations to the authorization, make sure to include them. This could be anything from the type of transactions to be made to the areas where the authorization does not apply.

7、Release Liability: It's common to include a clause that releases the authorized person from liability, except in cases of gross negligence or willful misconduct.

8、Sign and Date: Sign the letter and date it to make it legally binding. If sending a hard copy, your signature is necessary; for digital copies, a scanned signature or an electronic signature may suffice.

9、Keep a Copy: Retain a copy of the authorization letter for your records, and if possible, provide a copy to the authorized person as well.

Remember, an authorization letter is a serious legal document. It is important to draft it carefully and ensure that all parties involved understand the extent of the authority being granted.